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Administration Assistant/Front Desk Officer job at Stromme Foundation | Apply Now
Are you looking for Administrative jobs in Uganda 2024? If yes, then you might be interested in Administration Assistant/Front Desk Officer job at Stromme Foundation
Kampala, Uganda
Full-time
Deadline:
September 6, 2024 at 2:00:00 PM
About the Organisation
Strømme Foundation is a rights-based development NGO founded in 1976 in Norway, and work towards a vision of a world free from poverty. Our most important interventions in the fight against poverty are education, job creation and strengthening of civil society.
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Job Title
Administration Assistant/Front Desk Officer job at Stromme Foundation
Job Description
Strømme Foundation’s vision is a world without poverty, and our mission is to fight poverty by ensuring that all people have equal rights to economic resources and get their basic needs met and can live a dignified life. Strømme Foundation is a value-based development organization. With the shared deep conviction that all human beings are born free and equal in dignity and right, SF and all our employees shall strive to approach people with openness and respect, without distinction of any kind, act against injustice and ensure and fulfill human rights for all, and show solidarity and promote the dignity, rights and development of all peoples.
Strømme Foundation is looking for an inspired and experienced individual to join our team in the Position of Administration Assistant/Front desk Officer (Kampala).
The Administrative Assistant/Front Desk Officer is responsible for managing the office front desk, will be a personal assistant to the Country Director, be a custodian of office records, lead on logistical support and manage office petty cash
Duties and Responsibilities
General Office Support:
Answering and directing phone calls.
Managing correspondence (emails, letters, packages).
Greeting visitors and handling inquiries.
Scheduling appointments and managing calendars.
Document Management:
Preparing and editing documents, reports, and presentations.
Filing and retrieving documents and records.
Data entry and maintaining databases.
Meeting Coordination:
Scheduling and organizing meetings.
Preparing meeting agendas and materials.
Taking and distributing minutes of meetings.
Travel Arrangements:
Booking flights, hotels, and transportation.
Preparing itineraries.
Office Supplies Management:
Ordering and maintaining inventory of office supplies.
Coordinating with vendors and service providers.
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Qualifications and Competencies
Educational Qualifications:
High school diploma or equivalent; some positions may require an associate’s or bachelor’s degree.
Experience:
Prior experience in an administrative or office support role is often preferred.
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment (printers, scanners, etc.).
Experience with scheduling and database management software.
Communication Skills:
Excellent verbal and written communication skills.
Ability to interact professionally with colleagues, clients, and vendors.
Organizational Skills:
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks effectively.
How to Apply
APPLICATION FOR THIS POSITION MUST BE DONE ONLINE:
Are you interested? Click the "APPLY" button below to submit your application.
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