Administrative Officer, job at Norwegian Aid | Apply Now

Track expenditure and prepare timely reports for submission to Project Manager, PIs, Partners and Donor.

Maintaining an inventory register;

Ensuring assets are insured;

Ensuring maintenance of office equipment, facilities and assets,

Generating reports on operations, maintenance and utilization of equipment, assets and facilities.

Recommend approvals of project operating invoices and vouchers for payment.

Liaise with finance to ensure funds are available before processing LPOs and with relevant departments to ensure Request for Purchases is completed for timely procurement and delivery of project supplies.

Maintaining an inventory register and conduct unannounced inventories inspection to ensure all assets are available and maintained per schedule.

Manage office transport system, track vehicle and motorbike expenses and highlight concerns

Liaise with Human Resource on hiring and orientation of project staff.

Manage timesheet tracker per project and maintain leave schedules.

Coordinate archiving of project files.

Coordinate project meetings and take minutes.

Facilitate processing of travel requisitions.

Coordinate clearance of project(s) visitors and liaise with relevant departments for clearance, work permits, hotel reservations, ground transportation and office space.

Prepare welcome packet for visiting scientists.