Shelter Depot Store Management & Sales Agent job at ALIGHT (Formerly known as American Refugee Committee) | Apply Now

Shelter Depot Store management

• Oversee the project activities at the site and ensure orderly operation within the project site

• Ensure that the store is tidy and well-arranged all the time to ease removal of or getting in materials and or movement of people.

• Ensure safety and security of stores, equipment and materials kept in the store.

• Issue supplies and materials are released from the stores as per the duly authorized Stores Release Forms (SRF).

• Keep track of office supply levels, alert and inform the supervisor before stocks of particular items run out and make orders for replenishment.

• Receive supplies and equipment procured and delivered to the field site/locations for program activities.

• Inspect deliveries to confirm that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store.

• Write out a Goods Received Note (GRN) for every consignment received.

• Prepare payment request vouchers for goods delivered, ensuring that all the relevant documents required have been attached. Ensure that the vouchers are approved and payments issued out to suppliers.

• Control access to stores and ensure that only authorized personnel have entry.

Documentation and Reporting

• Periodically carry out self-auditing to ensure that correct records are kept and systems and procedures are followed.

• Maintain and update goods information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.

• S/he will be responsible for drafting weekly and monthly activity plans in line with project work plan and also support the plan for the next phase of the project.

• Preparations and submitting daily reports to the supervisor and swiftly escalating any adversity.

• Participate in routine Shelter Depot assessments and data collections requirements

Coordination

• Support the Shelter Depot Project Social Enterprise Lead in the communication with OPM, UNHCR, and other governing bodies in the settlement

• Representation of the Shelter depot project in various forums/partnerships and be able to present / showcase Shelter Depot’s achievements in various forums

• Support the effective communication between ALIGHT and Every Shelter, participating in regular project update meetings

Human resource management:

• Responsibility for supervising the community workers, the cleaner/loader and security guards.