Procurement Officer job at Talis Consult | Apply Now

Procurement & Logistics:

• Responsible for all RR procurements, properties, clients, programs, and office including guard supplies, office supplies, client food, toiletries, etc.;

• Ensure timely procurement of goods, services and follow RR procurement policies and procedures;

• Analyze and reconcile suppliers’ invoices for all ordered goods and services;

• Using the lists from program teams, ensure ordered services and goods delivered conform to specifications;

• Create awareness of the procurement processes and drive best practices within the agency;

• Research and evaluate prospective suppliers and negotiate procurements with suppliers as this may be required;

• Guide the team in preparing RR’s procurement requests and lists in an accurate manner;

• Review procurement budgets where they exist and ensure appropriateness and alignment with supplier and market prices. Provide guidance on the same to the program team.

Property and Fixed Assets Management:

• Responsible for all repairs and maintenance at the protection house, office, program facility including electrical, plumbing, lighting, broken doors/windows and other similar repairs;

• Responsible for building projects tools and requirements including playground, dog kennels, guard lockers;

• Responsible for searching, finding and reviewing land and properties, communicating and coordinating with landlords;

• Overseeing painting and other ongoing projects done by day contractors, manage day contractors (electricians, plumbers, etc.);

• Ensure proper asset management and adequate inventory procedures according to RR regulations. Take care of the physical assets’ disposal when that is required;

• Check all incoming assets and schedule deliveries to users;

• Tag all assets upon receipt from the supplier as well as record and track movement;

• Prepare inventory reports as required and ensure maintenance of the filing system and safekeeping of confidential materials;

• Carry out bi-annual fixed asset verification, assessment and report on the condition of the assets.

• Stores and warehouse Management:

• Support the warehouse and store management in recording items and ensuring stock updates;

• Ensures that the stores records are timely updated;

• Prepare quarterly stock-takes and ensure that records tally with the actual number of available amounts of stock available;

• Conduct inventory count procedures, as per the organizational policies with a strong accent on control and separation of duties;

• Liaise with the different managers or staff in the distribution of items from the store.

Accounting:

• Responsible for signing out of cash and accountabilities expenditure to support balance petty cash spreadsheets;

• Maintenance of financial requisitions and accountabilities and documentation of procurement activities;

• Work with the Senior Administrative Officer to ensure close management of relevant expenditures in compliance with RR guidelines.

Fleet management:

• Budget and plan for all vehicle servicing, repairs and general maintenance;